Job Opportunities

Job Title: Business Manager

Location: St. George Cathedral, Springfield MA
Reports To: Father Dionysios and Church President
Position Type: Salary

The role of the church Business Manager is to oversee operations of the church office on a daily basis. The primary purpose of this role is to ensure that administration of church operations and facilities is provided in an efficient manner within the approved budget and staff limitations.
Responsibilities include but are not limited to administrative and operation support, managing and accounting for finances, facility contracts and human resources.

Key Responsibilities:

Administrative Support:
  • Manage the Priest’s calendar, including scheduling meetings, appointments, and special events.
  • Prepare and edit correspondence, reports, and presentations for the Priest and President.
  • Handle phone calls, greeting of Cultural center visitors and parishioners,  emails, and other communications on behalf of the Priest, prioritizing and responding as appropriate during office hours M-F 9-3.
  • Maintain confidential records and files related to parish activities and sensitive matters.
  • Preparing donation acknowledgements, communications to the parishioners, the Metropolis, or the Archdiocese, weekly church bulletins, quarterly Apostle and coordinating with volunteers when their help is needed for mailings.
  • Support Day to Day Operations, including the handling of day-to-day administrative tasks, such as ordering office supplies and maintaining equipment and overseeing the scheduling and maintenance of the Cathedral’s facilities including required inspections as needed. This includes the tracking of contractors on sight via appropriate sign in/out log procedures.
  • Maintain bookcase flyers and update TV screen in stoa
Event and Rental Coordination:
  • Assist in planning and coordinating Cathedral events, including services, meetings, and community outreach programs.
  • Liaise with parishioners, staff, and external organizations to ensure successful event execution.
  • Oversee logistics, including venue arrangements, catering, and materials preparation.
Community and Parish Relations:
  • Serves as primary contact for all ministries and sacraments; scheduling and maintaining of Father’s calendar and act as a liaison between the Priest and parishioners, ensuring effective communication and addressing concerns or requests.
  • Coordinate with volunteers and staff for various parish activities and outreach programs.
  • Manage and track parishioner information.
Other Tasks:
  • as requested by the priest and/or parish council, especially during periods of high activity, for example Holy Week, the St. George Golf Tournament, the annual Glendi Festival, General and Special Assemblies, Annual Elections, and Christmas
Bookkeeping Tasks:
  • Financial Record Keeping: Maintain accurate and up-to-date records of all church financial transactions, including income, expenses, donations, and payroll.
  • Accounts Payable & Receivable: Process bills, payments, and deposits; ensure all church financial obligations are met in a timely manner.
  • Bank Reconciliation: Reconcile bank accounts and debit/credit card statements on a monthly basis.
  • Budget Preparation & Reporting: Assist in the preparation of the church’s annual budget; provide regular financial reports to the treasurer and finance committee and will work closely with parish council to ensure transparency and accountability in the church’s financial practices.
  • Payroll Processing: Process payroll for church staff, ensuring timely and accurate payments, tax deductions, and compliance with employment laws.
  • Contract Management:  maintain updated contracts for all service providers (including related COIs) and rentals of the church’s facilities.
  • Donation Management: Track and record contributions from church members and donors, ensuring proper documentation and issuing year-end giving statements.
  • Compliance: Ensure that the church adheres to all financial policies, accounting standards, government regulations (e.g., IRS, state/local tax laws) and the church’s Uniform Parish Regulations (UPR) of the Greek Orthodox Diocese of America and Parish bylaws.
  • Audit Preparation: Assist with preparation for financial audits by the church’s audit committee, reviews by external auditors and insurance worker’s comp audits.
  • Financial Advice & Support: Provide financial insights and recommendations to church leadership, helping to make informed decisions about the church’s finances.

Qualifications

  • Education: Associates degree or equivalent experience in Accounting and Finance is preferred.
  • Experience: 5 years proven experience in an administrative and business manager role ideally in a church or nonprofit setting.
  • Technical Skills: Proficient in Microsoft software Word ,  Excel Publisher and QuickBooks, - ChurchTrac is a plus, etc.
  • Attention to Detail: Strong organizational skills and the ability to multi-task with strong attention to the details.
  • Communication Skills: Ability to clearly communicate financial information to church leadership, both verbally and in writing.  Must have the ability to work collaboratively with the Parish Council and other members of the community.
  • Confidentiality: A high level of integrity and discretion in handling sensitive parishioner and financial data.
  • Christian Commitment: A passion for supporting the mission of the church.

Work Environment:

  • Flexible work hours, with occasional evening or weekend hours required for church events or special financial reporting.
  • A collaborative work environment with a focus on teamwork, especially when working with the church’s volunteers, and community, for the good of the church as a whole.

To Apply

Interested candidates should submit a cover letter and resume to the Church Office no later than Monday, December 23rd at noon.